April 2018 Board Meeting Minutes

​Minutes -- APPROVED
Oregon Region SCCA Board of Directors Meeting
April 3, 2018 – Cascade Brewing/Racoon Lodge Restaurant
 
 
Attending:  RE Tim Ferrick; Past RE Todd Harris; Road Race Director Kristen Moore; Director  Aaron Bucci; Rally Director Jacob Sturgeon; Solo Director Rio Rios; Vintage Director Tim Scott; Regional Admin Karen McCoy.
 
Absent (Excused):  Asst RE Derrick Ambrose; Director Allie Ferrick; Secretary Mary Thompson; LP/Web Jeff Zurschmeide; Treasurer Carrie Sutherland.
 
Regional Exec Tim called the meeting to order at 6:45 PM.
 
Regional Exec Report:
---TNIA Income (National SCCA Proposals).  After discussion, the Board opted to accept the “Flat Fee” proposal for our 2018 events.  No cost to Region for expenses.
---TNiA Grant.  Discussed the many areas that we might use this grant, i.e., cones for Solo, banners for Membership, radios for Road Race.  Kristen will get a quote on new or refurbished radios.
 
Assistant Regional Exec Report:
Derrick was absent but sent information on “Grid Life” events which are hybrid music & automotive festivals.  So far, these have been & are being scheduled in the Midwest & South.  The Board discussed possibilities such as a TT party, music, autocross, food vendors, car show, etc.  Sounds like a great experience but probably something we should not try to plan for 2018.  More detailed info can be found at www.grid.life.
 
Past Regional Exec:
Todd shared entry numbers so far this year from other regions.  Comparing entries to 2014 (the last time Runoffs appeared on the west coast) we should not expect the entries we saw in 2014.  One reason is that many competitors went to Indy Runoffs and their budgets are small this year.
 
Road Race Director:
---Kristen is encouraged that our Driver School is all race cars this year, compared to a past year when many people wanted to enter the school in a street car.
---Telo Stewart’s Formula Car Challenge (FA/FM) group will again attend our May Super Tour.  They will enter our regular race group of open wheel cars.
---Oregon Region’s Starter Team requested & received approval to purchase a digital sign board to replace the number board we’ve used for the past 30 years or so.
 
Rally Director:
Much discussion was held regarding other organizations hosting SCCA-sanctioned RallyCrosses in our Oregon Region territory.  M/S/P (Tim S/Rio) to extend the same sanction & overhead fees to any group who hosts an SCCA-sanctioned event in Oregon Region territory as we charge to Oregon Rally Group and our own Solo group.  Jacob extended his appreciation to the Board for their support.
 
Solo Director:
---Starting Line school on 3-24-18 was maxed out at 25 students.  Ninety competitors attended the Sunday event, in the pouring rain!  Solo is considering adding another Starting Line event this year and combining it with a women-only event on Sunday.
 
Vintage Director:
Tim S. reported that Annual Tech was a big success on Saturday.  Processed 16+ cars, 6 of which were brand new to SCCA!  Thank You, Tech Crew, for providing this service every year.
 
Director 1:
Aaron plans to work the TNiA events and help out wherever he can, as he has done the past several years.  Thank you, Aaron.
 
Regional Office:
---Tire Rack Street Survival 3-11-18 was maxed out at 44 students!  Rio will conduct classroom instruction for future events.  Solo could provide instructors if we want to schedule another event this year.  (Update: PIR has no other dates available except the one in June that Solo already has scheduled for an event.  Maybe we should plan in 2019?)
---Race Worker Training 3-17-18.  Karen signed up 20 new volunteer members, basically the entire class.
---Membership.  We currently have 1184 members.
 
Treasurer:
Karen provided P&L & Balance Sheets to Reg Exec, Road Race Director, & Asst Reg Exec by email.
 
Loud Pedal / Website:
Jeff emailed report which is attached to these minutes & quoted here: 
---Sorry to say I’ll be out of town for this meeting, but the LP status is: Everything is good - lots of great content and things are smooth.
---The website is up to date and we’re getting great traffic this spring.  Solo, as usual, is leading the way.
---The Rose Cup program is also coming along nicely. We have a plan for content and I’m collecting good stuff from PWC.
---I will be at the track for the April event (though not the TNIA), and I’ll have my petitions to run for the national board at that time.


Meeting adjourned at 8:30 PM.
 
Karen McCoy
Recording Secretary in Mary’s absence