​Minutes -- APPROVED
Oregon Region SCCA Board of Directors Meeting
April 3, 2018 – Cascade Brewing/Racoon Lodge Restaurant
 
 
Attending:  RE Tim Ferrick; Past RE Todd Harris; Road Race Director Kristen Moore; Director  Aaron Bucci; Rally Director Jacob Sturgeon; Solo Director Rio Rios; Vintage Director Tim Scott; Regional Admin Karen McCoy.
 
Absent (Excused):  Asst RE Derrick Ambrose; Director Allie Ferrick; Secretary Mary Thompson; LP/Web Jeff Zurschmeide; Treasurer Carrie Sutherland.
 
Regional Exec Tim called the meeting to order at 6:45 PM.
 
Regional Exec Report:
---TNIA Income (National SCCA Proposals).  After discussion, the Board opted to accept the “Flat Fee” proposal for our 2018 events.  No cost to Region for expenses.
---TNiA Grant.  Discussed the many areas that we might use this grant, i.e., cones for Solo, banners for Membership, radios for Road Race.  Kristen will get a quote on new or refurbished radios.
 
Assistant Regional Exec Report:
Derrick was absent but sent information on “Grid Life” events which are hybrid music & automotive festivals.  So far, these have been & are being scheduled in the Midwest & South.  The Board discussed possibilities such as a TT party, music, autocross, food vendors, car show, etc.  Sounds like a great experience but probably something we should not try to plan for 2018.  More detailed info can be found at www.grid.life.
 
Past Regional Exec:
Todd shared entry numbers so far this year from other regions.  Comparing entries to 2014 (the last time Runoffs appeared on the west coast) we should not expect the entries we saw in 2014.  One reason is that many competitors went to Indy Runoffs and their budgets are small this year.
 
Road Race Director:
---Kristen is encouraged that our Driver School is all race cars this year, compared to a past year when many people wanted to enter the school in a street car.
---Telo Stewart’s Formula Car Challenge (FA/FM) group will again attend our May Super Tour.  They will enter our regular race group of open wheel cars.
---Oregon Region’s Starter Team requested & received approval to purchase a digital sign board to replace the number board we’ve used for the past 30 years or so.
 
Rally Director:
Much discussion was held regarding other organizations hosting SCCA-sanctioned RallyCrosses in our Oregon Region territory.  M/S/P (Tim S/Rio) to extend the same sanction & overhead fees to any group who hosts an SCCA-sanctioned event in Oregon Region territory as we charge to Oregon Rally Group and our own Solo group.  Jacob extended his appreciation to the Board for their support.
 
Solo Director:
---Starting Line school on 3-24-18 was maxed out at 25 students.  Ninety competitors attended the Sunday event, in the pouring rain!  Solo is considering adding another Starting Line event this year and combining it with a women-only event on Sunday.
 
Vintage Director:
Tim S. reported that Annual Tech was a big success on Saturday.  Processed 16+ cars, 6 of which were brand new to SCCA!  Thank You, Tech Crew, for providing this service every year.
 
Director 1:
Aaron plans to work the TNiA events and help out wherever he can, as he has done the past several years.  Thank you, Aaron.
 
Regional Office:
---Tire Rack Street Survival 3-11-18 was maxed out at 44 students!  Rio will conduct classroom instruction for future events.  Solo could provide instructors if we want to schedule another event this year.  (Update: PIR has no other dates available except the one in June that Solo already has scheduled for an event.  Maybe we should plan in 2019?)
---Race Worker Training 3-17-18.  Karen signed up 20 new volunteer members, basically the entire class.
---Membership.  We currently have 1184 members.
 
Treasurer:
Karen provided P&L & Balance Sheets to Reg Exec, Road Race Director, & Asst Reg Exec by email.
 
Loud Pedal / Website:
Jeff emailed report which is attached to these minutes & quoted here: 
---Sorry to say I’ll be out of town for this meeting, but the LP status is: Everything is good - lots of great content and things are smooth.
---The website is up to date and we’re getting great traffic this spring.  Solo, as usual, is leading the way.
---The Rose Cup program is also coming along nicely. We have a plan for content and I’m collecting good stuff from PWC.
---I will be at the track for the April event (though not the TNIA), and I’ll have my petitions to run for the national board at that time.


Meeting adjourned at 8:30 PM.
 
Karen McCoy
Recording Secretary in Mary’s absence

​OREGON REGION SCCA BOARD OF DIRECTORS MEETING MINUTES
 
APPROVED:
 
DATE: 3-6-18
 
PLACE: Raccoon Lodge Restaurant
 
PRESENT: BOARD MEMBERS: Tim Ferrick, Derrick Ambrose,
Jacob Sturgeon, Rio Rios, Tim Scott
 
OFFICIALS: Mary Thompson
 
MEMBERS: Garry Small
 
                          ABSENT:  Todd Harris, Kristen Moore, Aaron Bucci, Allie Ferrick
                        Karen McCoy, Carrie Sutherland, Jeff Zurschmeide
 
CALL TO ORDER: Tim called the meeting to order at 6:30
 
MEMBER/NEW BUSINESS COMMENTS: Member and racer Garry Small was in attendance to ask some questions regarding race specs.  The secretary gave him Kristen’s contact info. He will contact her and get ready to join us on track.
 
REGIONAL OFFICE: Absent
 
                        TREASURER: Absent
 
LOUD PEDAL: Absent
 
                        DIRECTORS REPORTS:
 
ROAD RACE: Absent
 
SOLO II: Rio advised that they have upgraded their timing system and are ready to utilize it.
 
They are looking for volunteers to help with the upcoming Starting Line event.  There are 22 participants signed up at this time.  Rio said that they may do another Starting Line event along with NW Region in Packwood.
 
Rio is looking forward to The Teen Street event. He is planning to shadow the presenter of the classroom portion.  He can then be a back-up for future need.
 
RALLY: Jacob advised that The Oregon Rally Group put the word out regarding the noise variance issue for the upcoming events that need it.  He is aware of 20 responses and suggests this would most probably improve if it was promoted earlier next year.
 
He was pleased to announce that after they reviewed their records and they calculated the amount due the region, a check was cut and sent to Karen at the office.
(Karen advised that this check had been received)
 
The search for land continues and a lead on an area on Deer Island was passed to Jacob b Garry, our visitor.
          
VINTAGE: Tim said that they are planning the pre-season Tech for March 31st.
     
DIRECTOR I: Absent
                                               
DIRECTOR II: Absent
  
PAST REGIONAL EXEC: Absent
 
ASST: REGIONAL EXE: Derrick is trying to get with Allie to utilize some additional areas of social media.  He wants to get region info into as many hands as possible.
 
REGIONAL EXEC: Tim was please to advise that the region will be the recipient of $1,750 from a grant provided by Ntl. SCCA.  This will be used for needs within the region ie: radios, cones for Solo and other areas that are I need.
 
To make TNiA profitable for the region he has been working with Ntl. to supplement our expenses.  More info to come regarding this.
 
                        ADJOURN    M/S    (Rio/Jacob)    M/P
                        Respectfully submitted
                        Mary Thompson