August 2019 Board Meeting Minutes

OREGON REGION SCCA BOARD OF DIRECTORS MEETING MINUTES
APPROVED:
DATE: 8-6-19
PLACE: Raccoon Lodge Restaurant
PRESENT: BOARD MEMBERS: Tim Ferrick, Derrick Ambrose, Jacob Sturgeon, Kristen Moore, Tim Scott
OFFICIALS: Karen McCoy, Jeff Zurschmeide, Mary Thompson
MEMBERS: Erin Wilson, Patrik Lundin
ABSENT: Todd Harris, Rio Rios, Allie Ferrick, Bernadette Kuehn     
MEMBER/NEW BUSINESS COMMENTS: Erin, in her role as a member of the Safety team, as well as Acting Safety Steward was in attendance to discuss an ongoing issue with a worker that has some medical issues that may make it unsafe for them to perform the duties necessary to keep them and others from potential danger.


Said worker is aware of their health issues and the need to be monitored by a health professional to conquer them.


After much discussion and review of statements by witnesses at several events at PIR ORSCCA felt that it was in the best interest of the region and the worker to suspend their participation at any events for the remainder of 2019 season.  This suspension will be reviewed 30 days prior to the 2020 season with the presentation of a signed release from a medical doctor as well as interviews by select stewards who will make a decision as the reinstatement of this person as a track worker.


REGIONAL OFFICE: Karen has had an inquiry as to the possibility of a tow fund for the runoffs in Virginia.  This was discussed and a decision was made to allocate $2000 total….to be divided among those OR Region drivers going.  M/S (Tim/Tim)


It was noted that this was made possible by the negotiating skills of our Road Race Director Kristen.  Her inviting other groups to participate on our weekends has made this expenditure possible.


Jeff advised that he would be attending and would be pleased to present said drivers with their portion.


FOPIR has paid for the addition of the bracket for the truck to handle Holmatro.
TREASURER: Absent
LOUD PEDAL: Jeff advised that all is great with the LP and the next edition should be Nov 3rd.


He has also started a drive to see the possibility of hosting the Runoffs at PIR.  He will be working on this project as part of his duties as our representative on The National Board.


Attendance at upcoming Time Trials at various locations will be part of his participation as well.  He appreciates any feedback as to our experience as well.
Some shared that the Ntl staff could have been more appreciative of our local staff.


DIRECTORS REPORTS:
ROAD RACE: Kristen has submitted our requests for 2020 race weekends to EC/PIR.
Decisions will not be finalized until a month or so.


Plans for the end of the year party will be in progress.  Event will be at track at our Sept event.
SOLO: Absent
RALLY: No report
VINTAGE: Tim felt that The Rose Cup went well with no incidents other than one driver whose car did not qualify for the event.
DIRECTOR I: Absent        
DIRECTOR II: Absent
PAST REGIONAL EXEC: Absent
ASST: REGIONAL EXEC: No report
REGIONAL EXEC: Tim talked about end of the year awards and asked for suggestions.  Karen said that she would get a catalog that she has to him for review.


He made the suggestion that each race group would find it a positive to have a liaison.  This person could act as an advocate for the group as well as have open line of communication among the members.  His group has one and it seems to be advantageous for them.
ADJOURN    M/S  (Kristen/Tim S)    M/P
Respectfully submitted
        Mary Thompson