August 2021 Board Meeting Minutes

​SCCA BoD Meeting MinutesAugust 24, 2021 
Meeting called to order by Scott Vondrachek at 6:06 pm
Attendance:

• Regional Executive – Scott Vondrachek - Present
• Assistant Regional Executive – Tim Ferrick - Present
• Past Regional Executive – Derrick Ambrose - Present
• Road Racing Director – Kristen Moore - Present
• Solo Director – Bernadette Kuehn - Absent
• Rally Director – Jacob Sturgeon – Present
  • Quorum Established
• Secretary to Board of Directors – Dwain Panian - Present
• Treasurer – Carrie Sutherland – Absent

Meeting Minutes

• Regional Executive Report
  • Time Trials Report
    • 2 successful events held this year
    • Likely to proliferate to more events as scheduling will allow for 2022
  • Office Administration is currently unattended.
    • Board discussed some challenges will continue and planning to fill gaps will continue in subsequent meetings
    • As Result of Office Administration gaps and regulatory requirements, Board Members must be announced in certified meeting minutes to enable delegating financial responsibility.
      • Voting Members of the board per Charter
        • Regional Executive – Scott Vondrachek
        • Assistant Regional Executive – Tim Ferrick
        • Past Regional Executive – Derrick Ambrose
        • Road Racing Director – Kristen Moore
        • Solo Director – Bernadette Kuehn
        • Rally Director – Jacob Sturgeon
      • Non Voting Members
        • Secretary to Board of Directors – Dwain Panian
        • Treasurer – Carrie Sutherland
  • Board considered in-person meetings
    • Agreed to continue zoom meetings for time being and reassess
    • Next Meeting scheduled 9/24 at 6 PM
  • Board discussed standardizing Motorsports Reg and its usage for Solo and Time Trials.
  • Board discusses social media campaign strategies. Agreed to explore further for 2022 season
    • Question asked how to use social media platforms for promoting our Region for Road Racing, Time Trials, Solo, Rally.
    • Non-paid intern looking for experience as a potential
      • Agreed to investigate
  • Discussion on how to attract different race groups for next year.
• Solo Report
  • No Report
• Road Rally Report
  • No events planned for this year
• Discussion on agenda for next month’s meeting
  • Agenda items will be requested from Directors with due date of one week prior to next board meeting
• Road Racing Report
  • August event went well, good level of entries and GASS. The future of GASS is to be determined.
  • Discussion on next year, seems to early to tell.
  • Discussion on what can SCCA National do for Region assistance
• Assistant Regional Executive Report
  • Discussion moves to end of year and elections.
    • Motion, second and carry to appoint the Nomination committee, Kristen Moore, Derrick Ambrose and Tim Ferrick.
  • Annual meeting will be scheduled on November 16, 2021 m/s/c.
  • 45 days prior to end of year meeting will be the close of the nominations and that date is October 3, 2021.
  • Discussion on a tract of land that maybe potential for some future Rally event.

Meeting adjourned at 6:59pm