OREGON REGION SCCA BOARD OF DIRECTORS MEETING MINUTES
 
APPROVED:
 
DATE: 9-14-17
 
PLACE: Raccoon Lodge Restaurant
 
PRESENT: BOARD MEMBERS: Todd Harris, Tim Ferrick, Kristen Moore
Randy Thieme, Tim Scott, Aaron Bucci
 
OFFICIALS: Karen McCoy, Mary Thompson, Jeff Zurschmeide
 
MEMBERS: Jacob Sturgeon
 
ABSENT: Jim Weidenbaum, Mark Tabor, Dan Bullis, Carrie Sutherland
 
CALL TO ORDER: Todd called the meeting to order at 6:10
 
MEMBER/NEW BUSINESS COMMENTS: Todd welcomed Jacob Sturgeon, candidate for the BOD representing Rally, sitting in for Mark Tabor.
 
REGIONAL OFFICE: Karen reported that she attended a meeting last week with the Rally group. The 5% contribution to the region was discussed (see last minutes) and this issue is being perused and a decision on it is forthcoming.
 
The subject of aiding OR Region drivers going to The Runoffs with a tow fund was discussed. Todd said he remembered being a recipient in the past and thought it was a nice gesture. The BOD asked Karen to check to see how many drivers were going before a decision could be made.
 
The 14 workers going will be given T shirts denoting they are from OR Region.
 
After the meeting she found that there were 11 drivers going back. An on line vote was taken with the result being that the Region did not have sufficient funds to be able to provide a reasonable $ amount this year.  M/S with one opposed

TREASURER: Absent
 
LOUD PEDAL: Jeff would like to see more columns for the publication. Human interest, bios, etc. are gladly accepted and provide interest to the members. 
 
The new format for The LP is being well received. The Web page is fast becoming a region archive spot. Currently there are 1600-2000 hits a week on it!
 
He will be off to The Runoffs and will be doing real time updates.
 
Jeff related that with the changes to The LP, his job continues to be enjoyable and a whole lot easier. With this being the case, he would like to forego a portion of his stipend starting in Jan. He said this small gesture is his way of helping the region that he loves and is proud to be a member of.
 
DIRECTORS REPORTS:
 
ROAD RACE: Kristen relayed that even with our June event being small, 2017 ended in the black.  Not as good as we would like or need, but better than red.
 
Her hopes are that in 2018 Club Trials and support series participants will boost our coffers. It is a challenge due to the fact our expenses to put on an event go up each year (track rental-ambulance-security-insurance etc.)  and try to still hold entry fees low.
 
The proposed schedule for 2018:  April    14-15     Dbl 
                                                             May     19-20     Super Tour   FCC to participate
                                                             June      9-10     Dbl
                                                             Aug      10-12    Triple
Rose Cup-joint venture, will be in July (no date set yet)
 
Kristen has reached out to NW Region to address any conflicts but they have
Not responded.
 
SOLO II: Absent   No report
 
RALLY: Jacob shared his background in Rally with the group.  
 
He said that they are constantly seeking out land suitable for them to pursue their sport. Some areas previously used cease to be available any longer.  
 
Meeting next week will further discuss and make a decision regarding their support of the region office. State and county roads available are scarce.
          
VINTAGE: No report
     
DIRECTOR I:  DIR I   Randy advised that the nomination slate for the election of the new board is complete and ready to be presented to the membership for voting. 
 
He will advise the nominees that if they would like, they can do articles for the LP to let the members get acquainted with them.
                                               
DIRECTOR II: Aaron talked about the banquet. He has selected the menu and will get with Karen to decide on amounts needed. He is aware that we need to watch expenses on this and will try to do so.  The format was discussed with the idea of keeping the agenda moving along.
 
He suggested a slide show and Jeff said that he could provide one running in the background. 
 
Aaron would like to promote our getting new members and will work on that project.
 
He wanted to thank all of those who have worked so hard on TNIA. He hopes it continues as he feels it is a great program.
  
PAST REGIONAL EXEC: Absent   No report
 
ASST: REGIONAL EXE:  Tim is pursuing a yearlong sponsor. If he is successful this will help greatly with our bottom line. They could promote their product and bring out customers to promote our sport. 
 
He talked about TNIA and has spoken with Ntl to see how overall this program has done. While we have had sold out events continually at PIR, we have only gained one or two new members. The reimbursement that the Region gets from Ntl to staff and provide for these events barely covers our expenses.  Tim will continue to work with Ntl to see what could be done to improve the local issue.  
 
REGIONAL EXEC: Todd advised that Aug 25th was the deadline for all PIR user groups to put in their request for preferred dates for 2018. As far as he knows no other regions have their events scheduled yet.
 
He is looking forward to The SCCA Runoffs. This will be the largest amateur race event ever. With a field of 1000 entrants there are some groups that will need to pre-qualify for placement in the main races.
 
Randy asked if there would ever be a possibility that this event could be fielded at PIR. Todd said that he could not say for sure but E C thinks it would qualify for it.
 
 
                        ADJOURN    M/S    (Kristen/Randy)    M/P
                        Respectfully submitted
                        Mary Thompson
 
                       
 

(Note that there was no July 2017 Board Meeting)

​OREGON REGION SCCA BOARD OF DIRECTORS MEETING MINUTES
 
APPROVED:
 
DATE: 8/1/17
 
PLACE: Raccoon Lodge Restaurant
 
PRESENT: BOARD MEMBERS: Todd Harris. Kristen Moore, Randy Thieme,
Tim Scott, Aaron Bucci, Mark Tabor
 
OFFICIALS: Karen McCoy, Mary Thompson
 
MEMBERS: Jennifer Harris, Taylor Harris, Rebecca Ruston
 
                          ABSENT:  Tim Ferrick, Jim Weidenbaum, Dan Bullis, Jeff Zurchmeide,
                        Carrie Sutherland
 
CALL TO ORDER: Todd called the meeting to order at 6:10
 
MEMBER/NEW BUSINESS COMMENTS: None
 
REGIONAL OFFICE: Karen once again raised the issue of Rally’s participation in
contributing the agreed 5% to the region for their share of office expenses and other support that the Region Administrator helps them with.  Solo Participates in this and  sends their fee after each event.  Rally has not been submitting any monies.  Karen would like to get them on a regular schedule as well. 
 
Rebecca Ruston, representing Oregon Rally Group was not clear on this arrangement as it was initiated several years ago before her involvement. (see: Rally Dir comment)  She said they just send their sanction funds etc. directly to SCCA and payment is on Motorsports Reg. She said that she would look into past documents to try to get this rectified. Karen offered her any help she might need to investigate. 
 
This discussion will continue once the records have been researched.
 
 TREASURER: Absent
 
LOUD PEDAL: Absent
 
DIRECTORS REPORTS:
 
ROAD RACE: Kristen reported on the June race which had low attendance and a little rain added in.  This was a 2 day event with SRF having the smallest field ever.
 
The August race will be a 3 day event.  There is a conflicting event with NW Region.
What affect this will have remains to be seen.
 
Kristen reminded all that trying to avoid scheduling events to not conflict with other regions or races is difficult.  Not being the only users of PIR, we don’t get our first and sometimes even second choice made available to us. This is true of all users.
 
SOLO II: Absent
 
RALLY: Mark refreshed the BOD as to how the arrangement to pay the 5% came into being.  It dated back to when Jeff Zurschmeide was RE. Jeff had looked at finances of both Solo & Rally.  He felt that 5% was fair, as did the office and both groups involved.   
          
VINTAGE: Tim reported that there were some classification issues at Rose Cup but otherwise it went well.
 
Fines to the drivers for infractions (determined by The Stewards) provided the most $ ever.  Needless to say the workers enjoyed the $ as it was put into a drawing for them. 
      
DIRECTOR I: Randy asked some questions regarding the procurement of members willing to run for a spot on the BOD.  He already has garnered some interest and will have the slate to the secretary by the due date.  He asked for FB and LP announcements to publicize the election.
                                               
DIRECTOR II: Aaron suggested that we look into trying to put together a club track night similar to TNiA since the last one at PIR scheduled for September was cancelled. 
 
Karen asked Aaron if he had obtained a menu from the hotel for our banquet.  He said that he needed to get ahold of Kim as she said that she would assist him to get the banquet organized.  He will have some info by the next BOD meeting.
  
PAST REGIONAL EXEC: Absent
 
ASST: REGIONAL EXE:  Absent
 
REGIONAL EXEC: First of all Todd thanked those in attendance. He said that it would be a short meeting due to the very hot temperature and traffic.
 
Todd talked about The Rose Cup and stated that even though there were 40 less entries than last year it was considered a success.  In comparison, there were only 7 SRF entrants and 10 Vintage.
Conversations are in the process between Friends of Pir, Cascade, SCCA and the track management concerning a date change for 2018. Perhaps a week later.
 
                        ADJOURN  7:05  M/S    (Randy/Kristen)    M/P
                        Respectfully submitted
                        Mary Thompson