11/10/2020 Board of Directors Meeting Minutes

Come to order; 6:02pm
Scott Vondrachek opened the meeting by welcoming everybody to the Zoom meeting.

In attendance: Tim Ferrick, Scott Vondrachek, Jonathan Keeble, Karen McCoy, Bernadette Kuehn, Kyle Keenan, Kristen Moore, Dwain Panian. Derek Ambrose. Absent: Jacob Sturgeon, Carrie Sutherland

COMMITTEE Report, Regional Office --
Karen spoke on Oregon Saves, a savings plan mandated by the state of Oregon that all employers must provide for their employees.  Oregon Region has registered with the State as required.  Karen has opted out of the program.  Because the opt-out is in place, there should be no maintenance to do on the program, but we will have the accountant check this when our tax return is prepared.

Treasurer Report – Karen will provide P/L and Balance Sheet for future board meetings.

​Rally – Not present.

Solo – We have decided on no banquet this year as COVID restrictions are on us. There is a list of awards, but that is up in the air due to the budget. We are waiting on PIR, Packwood Shelton/Anderson Field for use next year.

Road Racing –
2020 season complete. Quick recap: Forced to cancel March Regional and May Super Tour events due to COVID-19 closure.  PIR was able to reopen beginning of July and we were offered a July make-up weekend which we scheduled a Majors event.  The July Majors event was a success with large entries.  August three day event had less entries than what we had expected. September Regional was canceled due to closure from forest fire smoke.
No end of year awards will be presented due to the limited year.
2021 confirmed events:
March 27-28 Double Regional
May 15-16 Super Tour
August 7-8 Double Regional
September 18-19 Double Regional
 
Additional events to note:
May 29-30 NW Region Majors at Pacific Raceways
July 9-11 60th Annual Rose Cup Races
 
2021 Cohosted Event with NW Region SCCA
The only weekend offered for a co-hosted event at the Ridge was July 24/25. This weekend proved to have too many conflicts; therefore, we will resume our Oregon Region/NW Region partnership event in 2022.
 
Vintage – no report
Director I – no report
Director II – no report
Past RE – no report

Asst. RE Scott – Shows the BoD charts and graphs of interest in Solo, Rally and TNiA, and Time Trials.
Lots of discussion ensued. The chart showed not much interest in TNiA and Time Trials and Track Events by dues paying members.
The chart showed that #1 interest was Road Racing, #2 Solo, #3 Pro Racing, #4 Rally, #5 Rally Cross.
Time Trials was only about 4.8% interest.
Dwain asks, can we force Track night participants to join SCCA? Would the number look different then?
Scott – Maybe or find a business entity to help grow the interest, it may help.
Karen – by registration, most Time Trials participants are not SCCA Members.
Scott – We should create a Time Trials committee to determine if our region can support a Time Trials program.  All were in favor of a Time Trials Committee being formed.
Derek Ambrose speaks on his board position.
Dwain read results of the Vote for changing of the bylaws, online voting at Motorsport Reg results – 81 yes, 8 No. 91% yes vote to accept bylaw changes. They will be printed and posted on the website soon.
Scott- should we keep voting at Motorsport Reg, all agree.
Scott – any other new business? None presented.

Good of the Order –

​New schedule for Meetings, all agreed first Tuesday of the month at 6pm works.
Karen – next meeting date? January 5th, 2021, Tuesday.
Kristen - after COVID we could meet by Zoom occasionally, seems to work well.
Karen – ballots to be worked on for voting for Board, Dwain and Karen will work it out and get something soon for voting to take place and be done by end of year.
Meeting adjourned 6:56 pm
Sincerely
Dwain Panian
Secretary ORSCCA