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Oregon Region Board
​Meeting Minutes

August 2021 Board Meeting Minutes

9/15/2021

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​SCCA BoD Meeting MinutesAugust 24, 2021 
Meeting called to order by Scott Vondrachek at 6:06 pm
Attendance:
  • Regional Executive – Scott Vondrachek - Present
  • Assistant Regional Executive – Tim Ferrick - Present
  • Past Regional Executive – Derrick Ambrose - Present
  • Road Racing Director – Kristen Moore - Present
  • Solo Director – Bernadette Kuehn - Absent
  • Rally Director – Jacob Sturgeon – Present
    • Quorum Established
  • Secretary to Board of Directors – Dwain Panian - Present
  • Treasurer – Carrie Sutherland – Absent
Meeting Minutes
  • Regional Executive Report
    • Time Trials Report
      • 2 successful events held this year
      • Likely to proliferate to more events as scheduling will allow for 2022
    • Office Administration is currently unattended.
      • Board discussed some challenges will continue and planning to fill gaps will continue in subsequent meetings
      • As Result of Office Administration gaps and regulatory requirements, Board Members must be announced in certified meeting minutes to enable delegating financial responsibility.
        • Voting Members of the board per Charter
          • Regional Executive – Scott Vondrachek
          • Assistant Regional Executive – Tim Ferrick
          • Past Regional Executive – Derrick Ambrose
          • Road Racing Director – Kristen Moore
          • Solo Director – Bernadette Kuehn
          • Rally Director – Jacob Sturgeon
        • Non Voting Members
          • Secretary to Board of Directors – Dwain Panian
          • Treasurer – Carrie Sutherland
    • Board considered in-person meetings
      • Agreed to continue zoom meetings for time being and reassess
      • Next Meeting scheduled 9/24 at 6 PM
    • Board discussed standardizing Motorsports Reg and its usage for Solo and Time Trials.
    • Board discusses social media campaign strategies. Agreed to explore further for 2022 season
      • Question asked how to use social media platforms for promoting our Region for Road Racing, Time Trials, Solo, Rally.
      • Non-paid intern looking for experience as a potential
        • Agreed to investigate
    • Discussion on how to attract different race groups for next year.
  • Solo Report
    • No Report
  • Road Rally Report
    • No events planned for this year
  • Discussion on agenda for next month’s meeting
    • Agenda items will be requested from Directors with due date of one week prior to next board meeting
  • Road Racing Report
    • August event went well, good level of entries and GASS. The future of GASS is to be determined.
    • Discussion on next year, seems to early to tell.
    • Discussion on what can SCCA National do for Region assistance
  • Assistant Regional Executive Report
    • Discussion moves to end of year and elections.
      • Motion, second and carry to appoint the Nomination committee, Kristen Moore, Derrick Ambrose and Tim Ferrick.
    • Annual meeting will be scheduled on November 16, 2021 m/s/c.
    • 45 days prior to end of year meeting will be the close of the nominations and that date is October 3, 2021.
    • Discussion on a tract of land that maybe potential for some future Rally event.
Meeting adjourned at 6:59pm
 
 
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  • About Oregon Region
    • Oregon Region Home
    • Event Calendar
    • Join SCCA
    • Region Contacts
    • Track Night in America
    • Club Racing Home
    • Friends of PIR
    • Classified Ads
    • In Memoriam
  • Road Racing
    • Road Racing Event Results
    • Volunteers
    • May SCCA Majors Super Tour
    • July Rose Cup Races
    • Road Racing News
    • Road Racing Schools
    • Vintage Racing
    • Oregon Region Special Class Rules
    • Reserved Car Numbers
  • Solo - Autocross
    • Solo Home
    • Where We Race
    • Event Format & Classing
    • Guide to Course Working
    • Solo Results >
      • Event 10 - 8/6 Packwood
      • Event 11 - 8/7 Packwood
      • Event 12 - 9/17 PIR
      • Event 13 - 9/18 PIR
      • Event 14 - 10/8 PIR
      • Event 15 - 10/9 PIR
  • Rally and Rallycross
    • Rally Home
  • More
    • Loud Pedal Home
    • Loud Pedal Archive
    • Board Meeting Minutes
    • Regional Executive
    • Area Director
    • SCCA News
    • Solo News
    • Rally News