August 2017 Board Meeting Minutes

(Note that there was no July 2017 Board Meeting)

​OREGON REGION SCCA BOARD OF DIRECTORS MEETING MINUTES
 
APPROVED:
 
DATE: 8/1/17
 
PLACE: Raccoon Lodge Restaurant
 
PRESENT: BOARD MEMBERS: Todd Harris. Kristen Moore, Randy Thieme,
Tim Scott, Aaron Bucci, Mark Tabor
 
OFFICIALS: Karen McCoy, Mary Thompson
 
MEMBERS: Jennifer Harris, Taylor Harris, Rebecca Ruston
 
                          ABSENT:  Tim Ferrick, Jim Weidenbaum, Dan Bullis, Jeff Zurchmeide,
                        Carrie Sutherland
 
CALL TO ORDER: Todd called the meeting to order at 6:10
 
MEMBER/NEW BUSINESS COMMENTS: None
 
REGIONAL OFFICE: Karen once again raised the issue of Rally’s participation in
contributing the agreed 5% to the region for their share of office expenses and other support that the Region Administrator helps them with.  Solo Participates in this and  sends their fee after each event.  Rally has not been submitting any monies.  Karen would like to get them on a regular schedule as well. 
 
Rebecca Ruston, representing Oregon Rally Group was not clear on this arrangement as it was initiated several years ago before her involvement. (see: Rally Dir comment)  She said they just send their sanction funds etc. directly to SCCA and payment is on Motorsports Reg. She said that she would look into past documents to try to get this rectified. Karen offered her any help she might need to investigate. 
 
This discussion will continue once the records have been researched.
 
 TREASURER: Absent
 
LOUD PEDAL: Absent
 
DIRECTORS REPORTS:
 
ROAD RACE: Kristen reported on the June race which had low attendance and a little rain added in.  This was a 2 day event with SRF having the smallest field ever.
 
The August race will be a 3 day event.  There is a conflicting event with NW Region.
What affect this will have remains to be seen.
 
Kristen reminded all that trying to avoid scheduling events to not conflict with other regions or races is difficult.  Not being the only users of PIR, we don’t get our first and sometimes even second choice made available to us. This is true of all users.
 
SOLO II: Absent
 
RALLY: Mark refreshed the BOD as to how the arrangement to pay the 5% came into being.  It dated back to when Jeff Zurschmeide was RE. Jeff had looked at finances of both Solo & Rally.  He felt that 5% was fair, as did the office and both groups involved.   
          
VINTAGE: Tim reported that there were some classification issues at Rose Cup but otherwise it went well.
 
Fines to the drivers for infractions (determined by The Stewards) provided the most $ ever.  Needless to say the workers enjoyed the $ as it was put into a drawing for them. 
      
DIRECTOR I: Randy asked some questions regarding the procurement of members willing to run for a spot on the BOD.  He already has garnered some interest and will have the slate to the secretary by the due date.  He asked for FB and LP announcements to publicize the election.
                                               
DIRECTOR II: Aaron suggested that we look into trying to put together a club track night similar to TNiA since the last one at PIR scheduled for September was cancelled. 
 
Karen asked Aaron if he had obtained a menu from the hotel for our banquet.  He said that he needed to get ahold of Kim as she said that she would assist him to get the banquet organized.  He will have some info by the next BOD meeting.
  
PAST REGIONAL EXEC: Absent
 
ASST: REGIONAL EXE:  Absent
 
REGIONAL EXEC: First of all Todd thanked those in attendance. He said that it would be a short meeting due to the very hot temperature and traffic.
 
Todd talked about The Rose Cup and stated that even though there were 40 less entries than last year it was considered a success.  In comparison, there were only 7 SRF entrants and 10 Vintage.
Conversations are in the process between Friends of Pir, Cascade, SCCA and the track management concerning a date change for 2018. Perhaps a week later.
 
                        ADJOURN  7:05  M/S    (Randy/Kristen)    M/P
                        Respectfully submitted
                        Mary Thompson