May 2017 Board Meeting Minutes

OREGON REGION SCCA BOARD OF DIRECTORS MEETING MINUTES
 
APPROVED:
 
DATE: 5/2/17
 
PLACE: Raccoon Lodge Restaurant
 
PRESENT: BOARD MEMBERS: Todd Harris, Kristen Moore, Tim Ferrick
Randy Thieme, Tim Scott, Aaron Bucci
 
OFFICIALS:Mary Thompson, Karen McCoy
 
MEMBERS: None
 
                          ABSENT: Jim Weidenbaum, Mark Tabor, Dan Bullis, Jeff Zurschmeide,                                           Carrie Sutherland
 
CALL TO ORDER: Todd called the meeting to order at 6:05
 
MEMBER/NEW BUSINESS COMMENTS: None
 
REGIONAL OFFICE: Karen reminded the BOD that Solo contributes 5% gross plus temporary membership dues to the region for the support that we provide them.  They have been doing this for years.  It was unanimously agreed that the Rally arm of the club should do the same.  Karen will start invoicing for each event when she can get the Rally event dates.
 
Permission was asked to cancel our current PO Box and change the mailing address to a different PO Box nearer her home which would be more convenient.
BOD approved.
 
Financial reports provided to RE and RR Director.
 
                        TREASURER: Absent
 
                          LOUD PEDAL: Absent
 
                        DIRECTORS REPORTS:
 
ROAD RACE: Kristen felt that considering the weekend that we were working with that the entries for April looked good and that The Club Trials went well.  Since we fell heir to that weekend for 2017……2018 should be different!
 
With the 3 day Super Tour coming in May, she spoke of some issues that may arise revolving and early entry fee that PIR plans to implement.  Friday entry will be
6 am.  We have 52 entries so far and she expects that number to rise considerably.
 
SOLO II: Absent
 
RALLY: Absent
          
VINTAGE: No report
     
DIRECTOR I: No report
                                               
DIRECTOR II: Aaron said that he had been approached by several drivers with concern of the condition of the track and its safety.  There was some issues left over from the swap meet previously held and the massive amount of rain that occurred during their time at the track.
Todd said that he was aware of the issues that the swap meet had, including the large amount of hay that was brought in to help with the water issues.  He also mentioned that PIR had many track workers as well as volunteers that they called in to try to clean it up and get it prepared for our event.  All in all he felt that they worked hard on it but it may not have reached the standard that we are accustomed to. 
 
Aaron also had concerns that some of the E holes were not clearly marked.
 
He asked for comparison of Starting Line and TNiA.  Todd advised that one is based on the Solo program and one the club program.
 
PAST REGIONAL EXEC: Absent
 
ASST: REGIONAL EXE:  Tim looking forward to May 19th TNiA.  He plans to try selling raffle tickets with a Club Trial Entry as the prize.  Try to get more TNiA participants to venture into the club.
 
REGIONAL EXEC: Todd advised that all in all he was happy with how the Fri/Sat went in April.  There were 70 entries with 6 dropping out due to the rain.  A bright spot was the 11 entries in Club Trials.  He feels certain that this will increase as we move along.
 
                        ADJOURN    M/S    (Tim/Tim)    M/P
                        Respectfully submitted
                        Mary Thompson
 
                       
 
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